OMB Issues Version 1 of the Standard Grants Management Data Elements

The Office of Management and Budget recently issued Version 1.0 of the Standard Grants Management Data Elements. The data elements had previously been made available for public comment from November 2018 to February 2019.

As part of the announcement, OMB, on behalf of the Cross-Agency Priority Goal: Results-Oriented Accountability for Grants Executive Steering Committee (ESC), also published an infosheet explaining how the  Standard Grants Management Data Elements fits within the broader federal government goal of “maximizing the value of grant funding by applying a risk-based, data-driven framework that balances compliance requirements with demonstrating successful results for the American taxpayer.”

We have excerpted highlights from the infosheet below:

What are the standards and how were they developed?

“The standard data elements represent a significant milestone to improve the interoperability and quality of grants management data, support the modernization of grants information technology solutions, and reduce recipient reporting burden. Currently, the standard data elements include over 400 common grants management terms and definitions that will require further refinement over time to support implementation. This common language is the first step to realizing the benefits of data standardization.”


What happens now that these standards are available?

“Future adoption of these standards through shared solutions will reduce the number of systems a recipient is required to interact with. To expedite the adoption of standards, the CAP Goal 8 ESC will rely on the Federal and recipient community to identify the most pressing pain points, such as existing information collection requests, that may be streamlined and benefit from standardization.”


What will drive future updates to the standards?

“Immediate system needs and the identification of existing pain points will drive future updates. For instance, if a Federal awarding agency has an immediate need to invest in a grants management system, the agency is responsible coordinating with the pre-designated Quality Service Management Office (QSMO) for grants, per M-19-16, to ensure adherence and raise any proposed refinements to the standards. Future updates to the standards will also be driven by updates to authoritative sources, such as the Uniform Guidance available at 2 CFR part 200.”

Timeline from the President’s Management Agenda Action Plan and Progress
Source: President’s Management Agenda Action Plan and Progress Update

Where do the Standard Grants Management Data Elements fit within the ongoing reforms to federal grants management?

The President’s Management Agenda has released an Action Plan and Progress Update, which provides a high-level view of the changes that federal grant recipients can expect in the coming years.

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