In this post, we sketch out a third scenario – one that involves a team of 5 to 12 (or more) registered applicants who range from grant managers and writers to outside consultants and sub-applicants from partner organizations.
On December 5th and 7th Grants.gov held town hall-style webinars so that users could have their questions answered about Grants.gov Workspace and the upcoming retirement of the Legacy PDF application method.
What follows is a summary of the discussion during the two webinars.
In some cases, questions have been combined to minimize repetition. Also, we have added links to relevant training resources where applicable to shorten those answers.
The full video recording, available here and embedded below, is from the Dec. 7th webinar.
As the Legacy PDF retirement deadline nears, applicant organizations are preparing to apply using Grants.gov Workspace for the first time.
Let’s flesh out an applicant scenario that some new Workspace users will face:
You are about to begin your first federal grant application using Grants.gov Workspace. For years, you (and sometimes one other colleague) applied using the old Legacy PDF Application Package.
You traded a package of PDF forms back and forth until you were ready to cross your fingers and click Submit. It was never easy, but you had grown comfortable with the painstaking process. Now, with the upcoming retirement of the Legacy PDF, you are trying to learn the new Grants.gov method for applying.
Below you will find an example approach for applying with Workspace that keeps to the familiar workflow as much as possible.
To avoid burying the lede, here it is—the system process for grantors has not changed since Grants.gov launched Workspace in October 2015 and will not change as a result of the Legacy PDF Application Package retirement on December 31, 2017.
While Workspace is a new-ish, upgraded user interface for grant applicants, the submissions you (i.e., grantors) receive after the retirement date will not change. Grantors will continue to use the same process to create and post funding opportunities on Grants.gov.
What Do I Need to Do as a Grantor?
Grantors should update any instructions pertaining to Grants.gov that may be included in new Funding Opportunity Announcements (FOA). To make this easier, we have a Grantor Standard Language page that we maintain for agencies to copy into opportunities so that you do not have to re-write Grants.gov instructions.
On August 8, 2017, Grants.gov presented on Workspace at the National Council of University Research Administrators (NCURA) Annual Conference to approximately 175 of you in the grants community.
Growing up, our teachers always told us, “Don’t be afraid to ask questions.” Those who made it to the presentation did not disappoint! Our teachers also often followed up with the encouragement that someone else probably has the same question. In that spirit, we are going to share questions and answers from the presentation in case you could not make it.
Where can I train and play around with Workspace to learn the functionality?
This blog supports a growing community made up of applicants, grantors, and individuals who are exploring the world of federal grants – sometimes for the very first time. Here we share a few of the most recent questions and comments posed by community members and readers.
“As a Grantor, what does this mean for the application packages that we download and process? Our software expects to see a zip file containing the SF424, attachments, manifest, etc. Thanks in advance for any guidance you can provide.” –Kevin
Hi Kevin, Thanks for the question! Nothing will change on your end. You will still get the same zip file containing the SF424, attachments, manifest, etc. –Grants.gov