Improvements to EBiz account management

Posted on by Grants.gov

Beginning January 21, 2023, the registration and authentication process for the EBiz POC (Electronic Business Point of Contact) will change, improving the user experience. The enhancement will improve account security with multi-factor authentication and eliminate the need for some EBiz POCs to have two accounts.

Highlights of the changes for EBiz POC account holders

  • EBiz POCs will login using multi-factor authentication through Login.gov
  • The Expanded AOR (Authorized Organization Representative) role will be automatically assigned to the EBiz POC. Users with the Expanded AOR can control organization preferences, user access, and apply for grants with the same account.

  • EBiz POCs will no longer use their UEI or DUNS Number during login. EBiz POCs will use an applicant account associated with their email address and UEI (Unique Entity Identifier) by using an existing applicant account or registering a new one.

  • To be recognized as EBiz POC in Grants.gov, users will need to use an applicant account with an email address that matches the SAM.gov account email address for their organization.

EBiz POCs will be recognized in Grants.gov accounts by their email address in SAM.gov

An EBiz POC will be identified by the Grants.gov system when their Grants.gov account email address and profile UEI matches the email address and UEI at SAM.gov.

  • As part of the transition, certain accounts will be automatically updated, so that no action is required by most users. If the email address on both an applicant account and a previously created EBiz POC account match the email address for the EBiz POC registered in SAM.gov, then the applicant account will be updated so it has a profile for the EBiz POC’s organization with the Expanded AOR role.
  • EBiz POC account holders who do not also have an applicant account with an email address that matches the EBiz POC email address in SAM will be notified at the email address on their EBiz POC account. This email message will provide options and instructions for continuing to access Grants.gov with EBiz POC privileges.

  • EBiz POCs who create a Grants.gov account with the email address for the EBiz POC in SAM.gov after the transition will be assigned the Expanded AOR role when they add a profile for the organization.

EBiz POCs choose their username instead of using UEI or DUNS Number

Prior to January 21, 2023, Grants.gov required the UEI or DUNS Number for authentication into an EBiz POC account. This account is created automatically from the organization’s registration data in SAM.gov.

Beginning January 21, 2023, any applicant user whose Grants.gov account and profile is associated with the same email address and UEI as the EBiz POC registered in SAM.gov will be recognized as the EBiz POC in Grants.gov. If the EBiz POC email address in SAM.gov changes, then the user will no longer be recognized as the EBiz POC in Grants.gov. However, this user will retain the Expanded AOR role until it is removed by another Expanded AOR.

EBiz POCs and the Expanded AOR Role

  • A user identified as the EBiz PoC will be assigned the Expanded AOR role for that organization and can manage and assign roles to users in their organization.The EBiz POC can also delegate the role of Expanded AOR.

  • A user can be newly identified as the EBiz POC in one of these ways:

▪A user who already has a profile for their organization will be identified as the EBiz PoC if the user’s account email address matches the organization’s SAM.gov registration data for the EBiz POC. The Expanded AOR role will be assigned automatically.

▪When a user adds a profile for their organization from the My Account page, the email address and UEI will be checked for a match. If the email address and UEI match SAM.gov, the Expanded AOR role will be assigned automatically.

▪A new user can add an organization profile during registration. The system will check the user’s email address against the organization’s SAM.gov registration data. If the email addresses match, the EBiz POC indicator will be automatically added to the profile and the Expanded AOR role assigned. After registration is complete, the user can then login through Login.gov, and manage other users for that organization.

Other key details

  • The EBiz POC indicator will be removed if the user’s email address no longer matches the SAM.gov email address. However, this user will retain the Expanded AOR role until it is removed by another Expanded AOR.
  • The Expanded AOR role of an EBiz POC profile cannot be removed by the EBiz POC or any other user. The ability to remove the Expanded AOR role will be restored when the EBiz POC email address is changed at SAM.gov.

  • A user identified as an EBiz POC who has not registered will be advised by email to register when another user adds a profile for their organization.

The Grants.gov team appreciates your patience and cooperation as we continue to improve the Grants.gov user experience. If you have questions or need help on or after January 21, 2023, please visit Grants.gov Online Help or contact the Grants.gov Contact Center at support@grants.gov.