The General Services Administration recently extended the deadline for completing the government transition from the Data Universal Numbering System (DUNS) Number to the New Unique Entity Identifier (UEI) to April 2022.
“By April of 2022, the federal government will stop using the DUNS number to uniquely identify entities registered in the System for Award Management (SAM),” reads the GSA Unique Entity Identifier Update page. “At that point, entities doing business with the federal government will use a unique entity identifier (UEI) created in SAM.gov.”
In the meantime, Grants.gov will continue preparing the system to accept the new applicant UEIs when they become available.
To stay up to date on the latest UEI news from GSA and to determine how you can prepare, please visit gsa.gov/entityid.
The Unique Entity Identifier, or the UEI, is the official name of the “new, non-proprietary identifier” that will replace the D-U-N-S® number, according to the General Services Administration (GSA). The UEI will be requested in, and assigned by, the System for Award Management (SAM.gov).
How will the UEI be used by Federal Grant applicants?
As part of the announcement, OMB, on behalf of the Cross-Agency Priority Goal: Results-Oriented Accountability for Grants Executive Steering Committee (ESC), also published an infosheet explaining how the Standard Grants Management Data Elements fits within the broader federal government goal of “maximizing the value of grant funding by applying a risk-based, data-driven framework that balances compliance requirements with demonstrating successful results for the American taxpayer.”
Beginning in December 2020, the D-U-N-S® number will be replaced by a “new, non-proprietary identifier” requested in, and assigned by, the System for Award Management. This new identifier is being called the Unique Entity Identifier (UEI), or the Entity ID.
Q: Will the GSA automatically assign the new UEI or does the vendor have to take action to register?
A: Existing registrants will be automatically assigned a new UEI. New registrants will be assigned a UEI as part of their SAM registration.
Q: For entities that receive a subgrant from a recipient of a federal award, will they be required to obtain a unique identifier from SAM.gov?
A: Yes. Sub-awardees will need to obtain a UEI to adhere to regulations. Instead of going to D&B for a DUNS number like they do today, the sub-awardee would go to SAM.gov to request a UEI. They will not be required to complete the full entity registration process.
May 7, 2020 Update: U.S. General Services Administration (GSA) has relaxed the December 2020 deadline to replace the D-U-N-S® number with the Unique Entity Identifier (UEI). Grants.gov’s planned UEI-related system enhancements are dependent on GSA’s schedule. Please visit our UEI Forms and Maintenance Calendar pages for the latest information on UEI integration with Grants.gov.
The time is coming to say goodbye to the D-U-N-S® number.
The U.S. General Services Administration (GSA) recently published a resource page that outlines upcoming changes to the unique entity identifier used to do business with the government.
Beginning in December 2020, the D-U-N-S® number will be replaced by a “new, non-proprietary identifier” requested in, and assigned by, the System for Award Management (SAM.gov). This new identifier is being called the Unique Entity Identifier (UEI), or the Entity ID.
As federal agencies continue their move towards a more data-centric approach to grants management, areas like grantee risk assessment and performance evaluation are positioned to reap the early benefits of the ongoing data revolution in government.
On June 6, attendees at the Department of Health and Human Services (HHS) Grants Management Conference in Shady Grove, MD were given glimpses of how data can be leveraged to help achieve mission objectives more effectively and efficiently.
At HHS, improving efficiency by even a single percentage point can mean billions of dollars saved, said Michael Peckham, who heads up the Reinvent Grants Management initiative at HHS.
In fiscal year 2018, for example, about 67% of all federal grants came from HHS, totaling about $509 billion. Peckham, citing a study by the Federal Demonstration Partnership, said that an estimated 44% of awarded grant funds are spent on grantor and grantee overhead.
“Imagine creating efficiencies and reducing administrative burden by 1% annually” and utilizing those funds for mission objectives, he said.
In fact, a range of data-related reforms are already being rolled out and tested within HHS. These efforts are laying the foundation for the more efficient and effective use of federal grant funds in the coming years.
On November 15, the Results-Oriented Accountability for Grants Cross Agency Priority Goal Team began collecting feedback on the Federal Grants Management Draft Data Standards via a dedicated website.
In developing the data standards and soliciting public input, the Federal Government aims to “… contribute to a future state where grants data are inter-operable, [where] there are fewer internal and public-facing grants management systems, and [where] Federal awarding agencies and recipients leverage data to successfully implement a risk-based, data-driven approach to managing Federal grants.”
The Team notes on https://grantsfeedback.cfo.gov that “these data standards are a pre-decisional draft and should not be interpreted as setting policy or official guidance.”
A memorandum released by the Office of Management and Budget (OMB) on September 5, 2018, outlined a range of steps that the Federal Government is taking to reduce grant recipient reporting burden. You can read the memo in full here.
Below, we highlight a few of the key takeaways relevant to the federal grants community:
While telling a story about a vacation to Venice, Italy, Gil Tran, Senior Policy Analyst for the Office of Management and Budget (OMB), described Venice as a beautiful and unique city where, “you’re always going to get lost when you’re in it.” Despite its layout, he said, “When you get lost, that’s when you discover all the gems.”
According to Tran, this is how grant professionals ought to dive into and enjoy the OMB Uniform Guidance (or the “Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards” for those who prefer its full name). Immerse yourselves and get lost, only to discover the wonderful “nuggets” of regulations governing your federal award experience.
While many of you may have a less enchanted, more pragmatic approach to grant administration, you nonetheless need to know the latest about the Uniform Guidance.