In this post, we sketch out a third scenario – one that involves a team of 5 to 12 (or more) registered applicants who range from grant managers and writers to outside consultants and sub-applicants from partner organizations.
As the Legacy PDF retirement deadline nears, applicant organizations are preparing to apply using Grants.gov Workspace for the first time.
Let’s flesh out an applicant scenario that some new Workspace users will face:
You are about to begin your first federal grant application using Grants.gov Workspace. For years, you (and sometimes one other colleague) applied using the old Legacy PDF Application Package.
You traded a package of PDF forms back and forth until you were ready to cross your fingers and click Submit. It was never easy, but you had grown comfortable with the painstaking process. Now, with the upcoming retirement of the Legacy PDF, you are trying to learn the new Grants.gov method for applying.
Below you will find an example approach for applying with Workspace that keeps to the familiar workflow as much as possible.
The Grants.gov Support Center helps a lot of you resolve problems and complete your federal grant applications before the deadline. One of the most common questions the Support Center gets is how to use Workspace forms.
Below are general steps to answer that question. “General” because the steps below depend on whether you are filling out a webform or a PDF version of the form—you get to choose. Since this is the most common Workspace-related question to the Support Center, we know many of you have no problem creating a workspace since the forms are only accessible through that.
In Parts 1 and Part 2 of this series, we discussed the two phases of developing grant application forms: content approvals by the Office of Management and Budget (OMB) and technical development by Grants.gov.
The time required to deploy new or updated forms largely depends on the amount of technical development that is needed.
The graphic below estimates the different deployment timelines for cosmetic, minor, moderate, and major form changes. Click on the graphic to view its full-size version.
In the context of applying for federal grants, “forms” are those seemingly endless documents you must fill out to complete the application process. An “online” form or webform, then, is a digital version of these documents that is accessible and editable in a web browser.
Before your organization can receive a federal grant, you must first submit the grant application (among many other things, of course). This is why the Authorized Organization Representative (AOR) role in Grants.gov is important.
Planning and completing a grant application is a lot of work, so in the rush to meet the application deadline it can be easy to overlook little details. That is why it is important to identify all requirements listed in the funding opportunity announcement (FOA) near the beginning of the process (even if it does not seem like a big deal).
Examples of “Little” Details (that are actually important)
These are specific examples of requirements for certain FOAs—these are NOT requirements for all grant applications.
Editor’s Note: This is the second in a series of articles that will use team-based examples to explain how Workspace facilitates collaboration using roles and access.
Applying for a federal grant can be a team effort, or it can be a solitary task, so Grants.gov’s Workspace is designed to work for the wide variety of federal grant applicants. Adding participants to a workspace is vital for those applying with a team.
Q: What does the Grantor Image tab do in Workspace?
Applicants who have access to the Grantor Image tab are able to preview their application package – including any attachments – just as the grant-making agency will see it when it is submitted. This service can provide peace of mind, ensuring that everything you have included in the application will be viewed optimally by the grantor.